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Make the consequences clear–Define what will happen if the policies are violated.Example: written reprimand, transfer, demotion, termination. Address sexual harassment–State outright that any alleged sexual harassment will be handled in a legally proper manner and that the company has a zero-tolerance policy.Make sure to specify that sexual comments or public displays of affection, even if they are wanted, can be considered sexual harassment.Encourage open communication–Request that employees disclose their relationship to HR if it becomes romantic.It’s a problematic intersection between protecting employees from sexual harassment and remaining respectful and avoiding overbearing rules.Follow these best practices for regulating dating, setting boundaries, and maintaining a professional work environment.If you choose to create a consensual romance contact, include a copy of it in the employee handbook so all employees will be aware ahead of time of what the contract looks like and what it entails.

Designing a policy to allow office romances but protects the company against sexual harassment liability, and ensures a professional work environment, are areas to consider while writing the policy.

The contract should include information on the company’s sexual harassment and discrimination policies, as well as information about whom to contact for help.

Include information on inappropriate conduct and the expectation that the relationship won’t affect others or their individual work.

Add specifics on public displays of affection and professionalism (such as reminding the parties to address each other by name, and not a nickname or pet name.) An employer can’t force an employee to sign a consensual romance contract but can explain to the employees how a written documentation of their relationship can protect both them and the company from potential issues in the future.

A consensual romance contract should be completed by the couple and reviewed by HR to ensure that the employees understand and can successfully follow the guidelines of the contract.

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